The smart meeting minutes solution

Capture notes, actions and decisions with your voice

Start Now for Free!

Smartnotation makes meetings efficient and more productive!

You can prepare meeting minutes with your voice and by keyboard. Once a note, an action or a decision has been agreed, just register the highlights. When the minutes of the meeting have been finalized, freeze the version and send it to your team members inside and outside your company.
All your meeting minutes are available anywhere, anytime and on any device.


Save Time

Employees attend more than 50 meetings on average per month. With smartnotation preparing meeting minutes is at least 3 times faster. In the end your effective meeting and follow-up time will be substantially lower.


Be Productive

With our smart meeting minutes template, your minutes will be consistent, easy to read, structured and right to the point. You can freeze different versions, include relevant attachments and distribute easily to your team.


Stay Secure

Your meeting minutes are stored and transmitted in a secured way. Access to Smartnotation is multilevel protected. Users can be authorized for programs, projects and/or meeting minutes to read and/or to update.

Available on all platforms

You can use Smartnotation on Tablets, Smartphones, Workstations and even on your smart-tv.

Time saving instead of time consuming

Real-time preview and processing of minutes

Granular access, view and update rights

Easy to use, smart design, overhead-avoiding

Anywhere, anytime, any device

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Our partners

Van Stein en Groentjes
Direct ICT

We offer the following plans

You can start for free by creating an account or directly order a number of accounts to use for your company.


$ 0

Sign up now!

one user, forever free

  • 5 meeting minutes
  • Up to 200MB per user
  • Web and Mobile
  • FAQ and ticket support
  • 1 user


$ 9.50

Sign up now!

per user, per month or $ 104.50 per year.

  • Unlimited meeting minutes
  • Up to 1GB per user
  • Web and Mobile
  • FAQ and ticket support
  • 2nd user and more
  • d


On-site or premium cloud hosting.
Ask a custom offer now.

Contact us now!

custom price, per year

  • Unlimited meeting minutes
  • Unlimited storage
  • Full admin control
  • Web and Mobile
  • Integrations
  • Premium support
  • Custom number of users

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The Smartnotation Vision

Smartnotation anticipates on a keyboardless era, where the interactions between human and machines are streamlined and optimised to perfection. We believe in designing applications that make use of Artificial Intelligence concepts and technologies to maximise the user experience and effectiveness of the application. We are convinced that new technologies enable us to make life more comfortable and productive by saving time in everyday routine tasks. Taking meeting notes in the traditional way, is exactly such a task. That is why we designed and developed an application, that makes taking notes easy, and in a natural fashion allowing you and your team to focus on what you like to do. We introduce Smartnotation, a meeting minutes application built on Voice Recognition and other Artificial Intelligence concepts and technologies. We are Smartnotation.

Management Team

Ken Ramroochsingh


Bas van Stein


Tom Groentjes

VP Mobile Dev.

Peter Sijmons

VP Business Dev.

Ken Ramroochsingh has been designing, developing and implementing software solutions in many different roles. Make life more comfortable by creating simple and smart applications using the latest technologies is one of his passions. In 2010 Ken co-founded Szienz, a software company in and for the Life Sciences and in 2016 he initiated Smartnotation.

Bas van Stein is an entrepreneur and researcher. Bas started his first company together with Tom Groentjes during his Master in Computer Science at the University of Leiden. He then continued to pursue a PhD title and started several other IT companies. As a co-founder of Smartnotation, Bas is responsible for the technical part as well as the research and development in Smartnotation.

Peter Sijmons is a serial entrepreneur with a background in biotechnology. He worked in different R&D capacities, is a founder of several biotech companies, launched europe’s first online flowershop at the dawn of the internet and is co-founder of Szienz for the development of a laboratory information management system. Smartnotation is the most recent participation.

Tom Groentjes is always looking for new opportunities. As a programmer, Tom is able to realize many of these opportunities. During his Master in Computer Science at the University of Leiden, Tom started his first company together with Bas, in which he develops websites and mobile apps. He is currently co-founder of Smartnotation and responsible for the development of the Smartnotation Mobile applications.

Contact us

We are looking forward to get in touch with you.
Feel free to contact us using the form below and we will respond to your message as soon as possible.

Business Information

Langegracht 70, Leiden, The Netherlands.
VAT: NL857762412B01
Chamber of commerce: 69165483

All prices are excluding VAT unless otherwise noted.

Support Portal

Please visit our support portal for support. If you can’t find what you are looking for, please create a support ticket or send us an email.

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General inquiries:
Commercial inquiries:
Postal address: PO Box 48, 2300 AA Leiden